Virtual Data Room Market Size, Share, Opportunities, And Trends By Offering (Software, Services), By Enterprise Size (Small, Medium, Large), By End-User Industry (BFSI, Retail, Government, Healthcare, Communication And Technology, Others), And By Geography - Forecasts From 2025 To 2030

The virtual data room market is expected to grow at a CAGR of 6.69%, reaching a market size of US$4,609.891 million in 2030 from US$3,337.163 million in 2025.

The significant rise in demand for highly secure solutions for transmitting private documents and information between enterprises and legal authorities is majorly driving the virtual data room market growth.  Additionally, the virtual data room (VDR) offers businesses a secure platform that enables them to communicate and keep sensitive customer information including contract details, deal discussions, and bidding information from one location to another. Major companies are reporting an increase in their revenue owing to the booming adoption of VDR solutions. For instance, according to BOX's annual report published in 2023, the revenue generated per year has significantly increased from USD 770,770 thousand in 2020 to USD 990,874 thousand in 2022, thereby signifying a 28.5% increase.

Further, various companies are focusing on product development leading to market expansion. AvePoint launched Confide, a virtual data room, in January 2022 to help businesses manage their requests for sensitive data and collaborate more securely. The only virtual data room that offers the highest level of security and initiation efficiency is Confide, which is fully integrated with Microsoft 365 and hosted on the user's cloud tenancy. For instance, Telefonica Tech opened the new Virtual Data Centre (VDC) node in Ashburn, Virginia. 

What are the virtual data room Market Drivers?

• Rising utilization in mergers & acquisitions is contributing to the virtual data room market expansion

Organizations are concentrating on organizing and securely keeping essential data due to the constant increase in data volume and rise in data sources. The creation of strong platforms on which merger and acquisition (M&A) may be managed with ease is made possible by the development of sophisticated features such as access security, document security, and user interface of virtual data rooms. Additionally, virtual data room providers encrypt their customers' private information using 256-bit and 512-bit algorithms. As a result, BFSI institutions utilize the advantages of VDRs for everyday business operations and employ them as corporate repositories and information exchange tools, which supports market expansion.

• Increasing mergers & acquisitions activities is anticipated to increase the market demand

As per the data published by the Office of National Statistics, the overall value of outbound M&A (UK corporations buying foreign companies) was £12,631 million in 2019 which rose to £ 27,539 million in the year 2020. In addition, domestic M&A, or UK firms buying other UK companies, totalled £1.8 billion in the first quarter of 2023, down £2.1 billion from the fourth quarter of 2022 (upwardly revised to £3.9 billion) and £2.6 billion from the first quarter of 2022. M&A poses a wide range of issues, including those related to the exchange of proprietary information, intellectual property, personnel data, capitalization tables, and various business contracts that result in a big pool of data.

Moreover, M&A poses a wide range of issues, including those related to the exchange of proprietary information, intellectual property, personnel data, capitalization tables, and various business contracts that result in a big pool of data. Companies engaged in M&A gather the data, screen it, and present it while keeping the transaction's confidentiality & data security in mind. In addition, institutions can securely share secret data without the need for physical data rooms by using virtual data rooms.

Virtual Data Room Market is analyzed into the following segments:

• By end-user industry, BFSI is anticipated to grow during the forecast period 

The BFSI is the highest market segment because it is the most into and participates in private deals such as financing, IPOs, and mergers and acquisitions. The VDR becomes essential in the banking and finance industry while arming these institutions to quickly process transactions in compliance with the rigid regulatory standards by helping to provide a security platform for the storage and exchange of sensitive financial documents, regulatory filings, and due diligence reports. Besides, the BFSI has much to deal with data security and confidentiality, making it also relevant in this case since it will allow safe communication and collaboration between parties in key financial transactions.

Geographical Outlook of the Virtual Data Room Market:

• North America is witnessing exponential growth during the forecast period.

The increasing demand for technologies for securing critical data storage and transferring is fueling the market growth for virtual data rooms in the country. Additionally, the presence of companies such as Vault Rooms Inc., Citrix Systems Inc., and ShareVault in the country is also one of the reasons behind the market growth in the United States. The need for virtual data rooms is also increasing in banking and financial institutes for file storing and data transmission, the massive banking and financial activities in the USA are giving an edge for market growth.

Moreover, the increasing number of product launches by companies in the U.S. is also one of the driving factors for virtual data rooms. For instance, Telefonica Tech set up their Virtual Data Centre in Ashburn, Virginia which is designed particularly to assist businesses in moving their workload to a cloud environment that will keep their data safe, easy to access, and secure along with accessibility.

Key Launches in the Virtual Data Room Market:

• In November 2024, Bite Stream, the company's platform for investor communications and fundraising, now includes Bite Investments' Virtual Data Room 2.0 (VDR), a cutting-edge technology solution for the alternative investments industry. More integrated collaboration features, more document security, and enhanced workflow efficiency are all provided by these new improvements. Bite Stream's VDR is completely integrated into its investor relations, fundraising, and onboarding platform, in contrast to other options available on the market. By doing this, alternative investment professionals can handle the entire investor lifecycle without requiring their Limited Partners (LPs) or investors to migrate between different systems
• In September 2024, Bloomberg announced the opening of its new Virtual Data Room (VDR) environment, which allows users to interact with Bloomberg's large datasets for Bulk Data Licenses right away before subscribing. Investigating the coverage, quality, and usability of Bloomberg datasets is now easier than ever thanks to Bloomberg's VDR, which is housed in the Python-based Jupyter Notebooks, a well-liked coding environment for data scientists.

The virtual data room market is segmented and analyzed as follows:

• By Offering
  • Software
  • Services
• By Enterprise Size
  • Small
  • Medium
  • Large
• By End-User Industry
  • BFSI
  • Retail
  • Government
  • Healthcare
  • Communication and Technology
  • Others
• By Geography
  • North America
    • United States
    • Canada
    • Mexico
  • South America
    • Brazil
    • Argentina
    • Others
  • Europe
    • Germany
    • France
    • UK
    • Italy
    • Others
  • Middle East and Africa
    • Saudi Arabia
    • UAE
    • Israel
    • Others
  • Asia Pacific
    • China
    • Japan
    • India
    • Australia
    • Taiwan
    • Thailand
    • Indonesia
    • Others

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1. INTRODUCTION

1.1. Market Overview

1.2. Market Definition

1.3. Scope of the Study

1.4. Market Segmentation

1.5. Currency

1.6. Assumptions

1.7. Base and Forecast Years Timeline

1.8. Key Benefits to the Stakeholder

2. RESEARCH METHODOLOGY  

2.1. Research Design

2.2. Research Processes

3. EXECUTIVE SUMMARY

3.1. Key Findings

3.2. CXO Perspective

4. MARKET DYNAMICS

4.1. Market Drivers

4.2. Market Restraints

4.3. Porter’s Five Forces Analysis

4.3.1. Bargaining Power of Suppliers

4.3.2. Bargaining Power of Buyers

4.3.3. Threat of New Entrants

4.3.4. Threat of Substitutes

4.3.5. Competitive Rivalry in the Industry

4.4. Industry Value Chain Analysis

4.5. Analyst View 

5. VIRTUAL DATA ROOM MARKET BY OFFERING

5.1. Introduction

5.2. Software

5.3. Services

6. VIRTUAL DATA ROOM MARKET BY ENTERPRISE SIZE

6.1. Introduction

6.2. Small

6.3. Medium

6.4. Large

7. VIRTUAL DATA ROOM MARKET BY END-USER INDUSTRY 

7.1. Introduction

7.2. BFSI

7.3. Retail

7.4. Government

7.5. Healthcare

7.6. Communication and Technology

7.7. Others

8. VIRTUAL DATA ROOM MARKET BY GEOGRAPHY

8.1. Introduction

8.2. North America

8.2.1. By Offering

8.2.2. By Enterprise Size

8.2.3. By End-User Industry

8.2.4. By Country

8.2.4.1. United States

8.2.4.2. Canada

8.2.4.3. Mexico

8.3. South America

8.3.1. By Offering

8.3.2. By Enterprise Size

8.3.3. By End-User Industry

8.3.4. By Country

8.3.4.1. Brazil

8.3.4.2. Argentina

8.3.4.3. Others

8.4. Europe

8.4.1. By Offering

8.4.2. By Enterprise Size

8.4.3. By End-User Industry

8.4.4. By Country

8.4.4.1. Germany

8.4.4.2. France

8.4.4.3. UK

8.4.4.4. Italy

8.4.4.5. Others

8.5. Middle East and Africa

8.5.1. By Offering

8.5.2. By Enterprise Size

8.5.3. By End-User Industry

8.5.4. By Country

8.5.4.1. Saudi Arabia

8.5.4.2. UAE

8.5.4.3. Israel

8.5.4.4. Others

8.6. Asia Pacific

8.6.1. By Offering

8.6.2. By Enterprise Size

8.6.3. By End-User Industry

8.6.4. By Country

8.6.4.1. China

8.6.4.2. Japan

8.6.4.3. India

8.6.4.4. Australia

8.6.4.5. Taiwan

8.6.4.6. Thailand

8.6.4.7. Indonesia

8.6.4.8. Others

9. COMPETITIVE ENVIRONMENT AND ANALYSIS

9.1. Major Players and Strategy Analysis

9.2. Market Share Analysis

9.3. Mergers, Acquisitions, Agreements, and Collaborations

9.4. Competitive Dashboard

10. COMPANY PROFILES

10.1. Citrix (Vista Equity Partners)

10.2. Intralinks (SS&C Technologies)

10.3. iDeals Virtual Data Room

10.4. Drooms GmbH

10.5. EthosData Virtual Data Room

10.6. SecureDocs (Onit)

10.7. Box

10.8. ShareVault

10.9. Digify

10.10. Ansarada

10.11. Datasite Global Corporation

10.12. Clinked

10.13. Firmex

10.14. OneHub

10.15. DocSend

Citrix (Vista Equity Partners)

Intralinks (SS&C Technologies)

iDeals Virtual Data Room

Drooms GmbH

EthosData Virtual Data Room

SecureDocs (Onit)

Box

ShareVault

Digify

Ansarada

Datasite Global Corporation

Clinked

Firmex

OneHub

DocSend