Virtual Data Room Market Size, Share, Opportunities, And Trends By Offering (Software, Services), By Enterprise Size (Small, Medium, Large), By End-User Industry (BFSI, Retail, Government, Healthcare, Communication And Technology, Others), And By Geography - Forecasts From 2023 To 2028

The virtual data room market was evaluated at US$2,573.815 million in 2021, and the market is projected to grow at a CAGR of 6.72% thereby reaching a market size of US$4,057.111 million by 2028.

The significant rise in demand for highly secure solutions for transmitting private documents and information between enterprises and legal authorities is majorly driving the virtual data room market growth.  Additionally, the virtual data room (VDR) offers businesses a secure platform that enables them to communicate and keep sensitive customer information including contract details, deal discussions, and bidding information from one location to another.

Rising Utilization in Mergers & Acquisitions

Organizations are concentrating on organizing and securely keeping essential data due to the constant increase in data volume and rise in data sources. The creation of strong platforms on which merger and acquisition (M&A) may be managed with ease is made possible by the development of sophisticated features such as access security, document security, and user interface of virtual data rooms. Additionally, virtual data room providers encrypt their customers' private information using 256-bit and 512-bit algorithms. As a result, BFSI institutions utilize the advantages of VDRs for everyday business operations and employ them as corporate repositories and information exchange tools, which supports market expansion.

Increasing Mergers & Acquisitions Activities

As per the data published by the Office of National Statistics, the overall value of outbound M&A (UK corporations buying foreign companies) was £12,631 million in 2019 which rose to £ 27,539 million in the year 2020. In addition, domestic M&A, or UK firms buying other UK companies, totalled £1.8 billion in the first quarter of 2023, down £2.1 billion from the fourth quarter of 2022 (upwardly revised to £3.9 billion) and £2.6 billion from the first quarter of 2022. M&A poses a wide range of issues, including those related to the exchange of proprietary information, intellectual property, personnel data, capitalization tables, and various business contracts that result in a big pool of data.

North America is Expected to Grow Significantly

The integration and development of new technology in the region for data privacy and end-to-end secured access to company data is providing an edge for the virtual data room market growth in the region. The increasing demand for technologies for securing critical data storage and transferring is fueling the market growth for virtual data rooms in the country. Additionally, the presence of companies such as Vault Rooms Inc., Citrix Systems Inc., and ShareVault in the country is also one of the reasons behind the market growth in the United States. The need for virtual data room is also increasing in banking and financial institutes for file storing and data transmission, the massive banking and financial activities in the USA is giving an edge for market growth.

Major Market Player

• Intralinks Inc. “VDR” solutions provide a dynamic feature-rich workspace and can facilitate more than 6,000 high-stake transactions each year. The company’s VDR services are provided to financial and other enterprise customers with whom it has been following a constant trend of strategic collaboration which is bolstering the market name of the company’s virtual data rooms. For instance, in August 2023, it formed a collaboration with biopharmaceutical company GPCR Therapeutics where the latter would use Intralinks VDR solutions to enable seamless collaboration and securing document sharing between the company and its affiliates in the United States as well as overseas.

Key Market Developments

• AvePoint launched Confide, a virtual data room, in January 2022 to help businesses manage their requests for sensitive data and collaborate more securely. The only virtual data room that offers the highest level of security and initiation efficiency is Confide, which is fully integrated with Microsoft 365 and hosted on the user's cloud tenancy.
• In May 2022, Telefonica Tech announced the launch of its new Virtual Data Centre in Ashburn, Virginia which is designed particularly to assist businesses in moving their workload to a cloud environment that will keep their data safe, easy to access, and secure along with accessibility. 
• In March 2022, Airmeet introduced "Airmeet 360 degree Analytics," a measuring tool that offers more in-depth information and statistics on the performance of virtual events.
• Datasite, a leading SaaS-based technology provider for global mergers and acquisitions (M&A) professionals, launched a new office in Manchester in September 2022 to grow its company.
• In January 2023, Datasite, strategically purchased Firmex, a top virtual data room and subscription file-sharing business in Toronto, Canada.

Virtual Data Room Market Scope:

 

Report Metric	Details
Market Size Value in 2021	US$2,573.815 million
Market Size Value in 2028	US$4,057.111 million
Growth Rate	CAGR of 6.72% from 2021 to 2028
Base Year	2021
Forecast Period	2023 – 2028
Forecast Unit (Value)	USD Million
Segments Covered	Offering, Enterprise Size, End-User Industry, and Geography
Regions Covered	North America, South America, Europe, Middle East and Africa, Asia Pacific
Companies Covered	Citrix (Vista Equity Partners), Intralinks (SS&C Technologies), iDeals Virtual Data Room, Datasite, Drooms GmbH, EthosData Virtual Data Room, SecureDocs (Onit), Box, ShareVault, Digify
Customization Scope	Free report customization with purchase

 

Segmentation:

• By Offering
  • Software
  • Services
• By Enterprise Size
  • Small
  • Medium
  • Large
• By End-User Industry
  • BFSI
  • Retail
  • Government
  • Healthcare
  • Communication and Technology
  • Others
• By Geography
  • North America
    • United States
    • Canada
    • Mexico
  • South America
    • Brazil
    • Argentina
    • Others
  • Europe
    • Germany
    • France
    • UK
    • Italy
    • Others
  • Middle East and Africa
    • Saudi Arabia
    • UAE
    • Israel
    • Others
  • Asia Pacific
    • China
    • Japan
    • India
    • Australia
    • Taiwan
    • Thailand
    • Indonesia
    • Others

---

1. INTRODUCTION

1.1. Market Overview

1.2. Market Definition

1.3. Scope of the Study

1.4. Market Segmentation

1.5. Currency

1.6. Assumptions

1.7. Base, and Forecast Years Timeline

2. RESEARCH METHODOLOGY  

2.1. Research Data

2.2. Sources

2.3. Research Design

3. EXECUTIVE SUMMARY

3.1. Research Highlights

4. MARKET DYNAMICS

4.1. Market Drivers

4.2. Market Restraints

4.3. Porter’s Five Forces Analysis

4.3.1. Bargaining Power of Suppliers

4.3.2. Bargaining Power of Buyers

4.3.3. Threat of New Entrants

4.3.4. Threat of Substitutes

4.3.5. Competitive Rivalry in the Industry

4.4. Industry Value Chain Analysis

5. VIRTUAL DATA ROOM MARKET ANALYSIS, BY OFFERING

5.1. Introduction

5.2. Software

5.3. Services

6. VIRTUAL DATA ROOM MARKET ANALYSIS, BY ENTERPRISE SIZE

6.1. Introduction

6.2. Small

6.3. Medium

6.4. Large

7. VIRTUAL DATA ROOM MARKET ANALYSIS, BY END-USER INDUSTRY

7.1. Introduction

7.2. BFSI

7.3. Retail

7.4. Government

7.5. Healthcare

7.6. Communication and Technology

7.7. Others

8. VIRTUAL DATA ROOM MARKET ANALYSIS, BY GEOGRAPHY

8.1. Introduction

8.2. North America

8.2.1. By Offering

8.2.2. By Enterprise Size

8.2.3. By End-User Industry

8.2.4. By Country

8.2.4.1. United States

8.2.4.2. Canada

8.2.4.3. Mexico

8.3. South America

8.3.1. By Offering

8.3.2. By Enterprise Size

8.3.3. By End-User Industry

8.3.4. By Country

8.3.4.1. Brazil

8.3.4.2. Argentina 

8.3.4.3. Others

8.4. Europe

8.4.1. By Offering

8.4.2. By Enterprise Size

8.4.3. By End-User Industry

8.4.4. By Country

8.4.4.1. Germany

8.4.4.2. France

8.4.4.3. UK

8.4.4.4. Italy

8.4.4.5. Others

8.5. Middle East and Africa

8.5.1. By Offering

8.5.2. By Enterprise Size

8.5.3. By End-User Industry

8.5.4. By Country

8.5.4.1. Saudi Arabia

8.5.4.2. UAE

8.5.4.3. Israel

8.5.4.4. Others

8.6. Asia Pacific

8.6.1. By Offering

8.6.2. By Enterprise Size

8.6.3. By End-User Industry

8.6.4. By Country

8.6.4.1. China

8.6.4.2. Japan

8.6.4.3. India

8.6.4.4. Australia

8.6.4.5. Taiwan

8.6.4.6. Thailand

8.6.4.7. Indonesia

8.6.4.8. Others

9. COMPETITIVE ENVIRONMENT AND ANALYSIS

9.1. Major Players and Strategy Analysis

9.2. Market Share Analysis

9.3. Mergers, Acquisitions, Agreements, and Collaborations

9.4. Vendor Competitiveness Matrix

10. COMPANY PROFILES

10.1. Citrix (Vista Equity Partners)

10.2. Intralinks (SS&C Technologies)

10.3. iDeals Virtual Data Room

10.4. Datasite

10.5. Drooms GmbH

10.6. EthosData Virtual Data Room

10.7. SecureDocs (Onit)

10.8. Box

10.9. ShareVault

10.10. Digify

Citrix (Vista Equity Partners)

Intralinks (SS&C Technologies)

iDeals Virtual Data Room

Datasite

Drooms GmbH

EthosData Virtual Data Room

SecureDocs (Onit)

Box

ShareVault

Digify